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Public Affairs Office Records

 Collection
Identifier: MA 2019.027

Scope and Content

This collection contains documents, records, correspondence, reports, clippings, and ephemera created by the Public Affairs Office.

The collection arrived in good condition but was not arranged in any discernible order. The archivist identified three series with the first being the Administrative Files Series and contains the 2008 STAND report, 2010 Denton County Area Mayor's Meeting and 2014 City of Denton Retreat Report.

The second series is the Subject Files Series and contains materials related to legislative sessions, Keep Denton Beautiful, Denton Enterprise Airport, Denton County Transportation Authority (DCTA), Bond Issues, Development Plans and Apogee Stadium.

The third series is the Printed Materials Series which is further organized into three sub-series: 1. Publications, 2. Clippings and 3. Ephemera.

Sub-series 1 consists of magazines featuring items about the City of Denton. Sub-series 2 contains newspaper clippings. Sub-series 3 contains brochures and flyers about City of Denton programs and services intended for public distribution.

Dates

  • 1978 - 2019
  • Majority of material found within 1999 - 2017

Creator

Access Restrictions

Materials in this collection are open for research.

Literary Rights Statement

Permission to publish material from this collection in any form, current or future, must be obtained from the Special Collections Department of the Denton Public Library.

Historical Sketch

The information in this collection dates from 1978-2019. During this period the Public Affairs Office has undergone some name and responsibility changes.

Originally called the Public Information Services Office, it was responsible for assisting in the dissemination of information to the general public. It was the liaison for disaster, utilities, cable, and other city offices. In 2001 it was combined with the utilities and communication division.

A subsequent name change to Public Information Office also expanded its duties to not only the dissemination of information, but to provide oversight over the City of Denton's cable television franchise and to determine when the Emergency Operations Center was to be activated.

In 2011 the name was again changed to Public Communications Office. In addition to informing the public of city programs and other public relation duties, it was also responsible for managing the City of Denton's web platforms such as public web site, social media, and television channels.

Today the Public Affairs Department oversees city-wide communication efforts, maintains partnerships with our local, state, and federal elected officials, manages special projects and initiatives and implements the City's strategic planning and performance management program. The Department includes both the Communications Office and Community Development Division.
Source
https://www.cityofdenton.com/en-us/government/departments
Source
City of Denton Annual Program of Services. Denton: Public Communications Office, 2018.
Source
City of Denton Annual Program of Services. Denton: Public Communications Office, 2011.
Source
City of Denton Annual Program of Services. Denton: Reprographics, 2006.
Source
City of Denton Annual Program of Services. Denton: Department of Management and Budget, 2001.
Source
City of Denton Annual Program of Services. Denton: Department of Finance, 1990.

Extent

0.8 Linear Feet (2 Manuscript boxes (15x10.5x5).)

Language of Materials

English

Abstract

This collection contains records, correspondence, reports, news clippings, and other materials that were created by the Public Affairs Office and its previous iterations. The materials contained herein are indicatve of the service this department provides to sister departments and the citizens of the City of Denton.

Series Description

The Public Affair Office collection is arranged in three series:

Series I. Administrative Files .05 Linear ft. (one folder), 2008-2014.

Arranged in chronological order.

Series II. Subject Files .35 Linear ft. (eight folders), 1978-2019.

Arranged by subject.

Series III. Printed Material .4 Linear ft. (one manuscript box), 2001-2019.

Arranged in three sub-series: 1. Publications, 2. Clippings and 3. Ephemera

Sub-series 1. Publications .01 Linear ft. (one folder), 2003.

Arranged by subject.

Sub-series 2. Clippings .01 Linear ft. (one folder), 2001-2006.

Arranged chronologically.

Sub-series 3. Ephemera .38 Linear ft. (four folders), 1999-2019.

Arranged by subject.

Provenance Statement

The current holdings of the Public Affairs Office Records were donated to the Denton Municipal Archives, Special Collections, Denton Public Library, by John Cabralas and the Public Affairs Office in 2016.

Additional Sources

Some program material can be found at the Emily Fowler Central Library Special Collections in the D.TEX Collection. Other materials can be requested from the City of Denton Public Affairs Office.

Copyright

It is the researcher's responsibility to secure permission from copyright holders of materials to which this institution does not own copyright.

Images in this collection may be identified by a unique number that provides information about format, record group, collection, series, box, folder and image numbers. If one exists please use this number when ordering reproductions of images for this collection.

Note to the Researcher

The materials for this collection are mainly in good condition. Researcher should not have to use protective devices when dealing with this collection. Care should be taken when handling newspaper clippings.

Materials Removed List

Items removed from this collection were one orange folder, one Apogee Stadium Packet folder, four document clips, four spiral binders. These items were destroyed.
Title
Guide to the Public Affairs Office Records, 1978-2019
Status
Completed
Author
Kay Demeritt
Date
2019-11-27
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Code for uncoded script
Edition statement
First revision was a migration to ArchiveSpace. 2019-11-27.

Repository Details

Part of the Denton Municipal Archives Repository

Contact:
Emily Fowler Central Library
502 Oakland St.
Denton TX 76201 USA
940-349-8782