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City Secretary Records

 Collection
Identifier: MA 2019.002

Scope and Contents

The City Secretary Records consists of materials accumulated from the earliest days of the establishment of the City of Denton and the City Secretary's office. The materials include departmental reports, financial records, administrative records, correspondence, clippings, a map and a compact disc of digitized photos of historic Denton.

The collection has eight series: Reports, Financial Records, Administrative Records, Subject Files, Correspondence, Clippings, Maps and Media. The first series, Reports (1915-1973) include periodic reports from City departments: Health, Treasurer, Veterinarian, Street and Bridge, Water, Light and Sewer, Community Ethnic Relations and the Mayor's office. There are also independent reports on the Texas Interurban Railway Company and Community Natural Gas Company. Series II, Financial Records (1892-1973), consists of city budgets, bond records, stock certificates of the Denton Water, Light and Power Company, and property and tax records. Series III, Administrative Records (1915-1960), consists of records of claims against the city, contracts and appointments, and mayoral proclamations and resolutions. Series IV, Subject Files (1927-1952), consists of records pertaining to the establishment and administration of Flow Memorial Hospital and contracts and clippings pertaining to the Denton Municipal Building (1927), which is now called City Hall West. There is also a list of items that were deposited into the cornerstone of City Hall West during its construction. Series V, Correspondence (1914-1954), consists of letters from individuals and institutions to City of Denton officials including the Brown-Crummer Company and the Comptroller of the State of Texas regarding construction bonds, Texas National Guard regarding troop conditions as well as letters from various entities pertaining to zoning petitions and disputes and the potential construction of a Liquified Petroleum Gas Station on the corner of Malone and State Highway 24, now US Route 380. Series VI, Clippings (1963-1966), consists of City Council reports as published in the Denton Record Chronicle as well as other items of unknown context. Series VII, Maps (Undated), consists of a map titled "Key Map to Assessor's Block Numbers" which details the City of Denton prior to the construction of Quakertown Park. Series VIII, Media (Undated), consists of a compact disc which contains digitized photos of scenes in Denton's history.

Those interested in the history of the City of Denton and its administration will find these records particularly valuable.

Dates

  • 1892 - 1976
  • Majority of material found within 1920 - 1954

Creator

Language of Materials

Collection is in English.

Access Restrictions

Materials in this collection are open for research.

Literary Rights Statement

Permission to publish material from this collection in any form, current or future, must be obtained from the Special Collections Department of the Denton Public Library.

Historical Sketch

The City of Denton was established in 1857 with the first City Charter granted in 1867 and subsequent charters approved in 1873, 1914, 1919, 1941 and 1959. The first modern City Charter in 1959 established the Office of City Secretary as an appointment of the City Manager subject to the approval of the City Council. Previous charters established the office by appointement of the Mayor with the approval of the City Commission.

Current duties of the City Secretary are broad in scope. The office is responsible for the custodianship of City records and coordinates public information requests. In effect, the City Secretary is the Records Management Officer for the City of Denton and operates in this capacity as prescribed by the Texas State Library and Archives Commission. The office also holds the responsibility of Chief Election Official and conducts all municipal, special and bond elections. The City Secretary also coordinates the preparation of all official and legal documents, coordinates appointments and membership records of all City boards and performs research for statistical and narrative reports among other duties.
Source
Bates, Ed F. History and Reminiscences of Denton County Texas. Denton: McNitzky Printing Company, 1918.
Source
Bridges, C.A. History of Denton, Texas From Its Beginning to 1960. Waco: Texian Press, 1978.
Source
United States. Texas. City of Denton. Charter of the City of Denton, Texas. 1919.
Source
United States. Texas. City of Denton. Charter of the City of Denton, Texas. 1941.
Source
United States. Texas. City of Denton. Charter of the City of Denton, Texas. 1959.
Source
City Secretary: City of Denton. https://www.governmentresource.com/Denton_City_Secretary.pdf.

Extent

1.5 Linear Feet (Three manuscript boxes, one oversize folder (13 x 18), four oversize folders (19 x 25) and one oversize folder (23 x 31).)

Abstract

The City Secretary conducts elections, is the custodian of City records, attends and records all City Council meetings, administers oaths of office and coordinates public information requests. This collection contains records collected by multiple people in their capacity as City Secretary for the City of Denton.

Series Description

The City Secretary Records are arranged in eight series:

Series I. Reports 0.6 linear ft. (one manuscript box, nine folders), 1915-1973.

Arranged alphabetically by subject and thereunder chronologically.

Series II. Financial Records 0.63 linear ft. (sixteen folders), 1892-1973.

Arranged alphabetically by subject and thereunder chronologically.

Series III. Administrative Records 0.11 linear ft. (three folders), 1915-1960.

Arranged alphabetically by subject and thereunder chronologically.

Series IV. Subject Files 0.1 linear ft. (two folders), 1927-1952.

Arranged alphabetically by subject.

Series V. Correspondence 0.1 linear ft. (one folder), 1914-1954.

Arranged alphabetically by communicating entity and thereunder chronologically.

Series VI. Clippings 0.1 linear ft. (one folder), 1963-1966.

Arranged chronologically.

Series VII. Maps 0.1 linear ft. (one folder), undated.

Series VIII. Media 0.1 linear ft. (one folder), undated.

Provenance Statement

The City Secretary Records were transferred to the Denton Municipal Archives, Special Collections, Denton Public Library, by the City Secretary, Jennifer Walters on 2019-01-30.

Additional Sources

More information may be found in Denton Public Library Special Collections D.TEX 351.025 COM Combs, Rodney. Denton City and County Officials 1882-1996. Denton, 1997.

Copyright

It is the researcher's responsibility to secure permission from copyright holders of materials to which this institution does not own copyright.

Images in this collection may be identified by a unique number that provides information about format, record group, collection, series, box, folder and image numbers. If one exists please use this number when ordering reproductions of images for this collection.

Materials Removed List

1.1 linear ft. (one record center box) of three-ring binders, empty file folders, mylar sleeves and clippings that were photocopied onto acid-free paper or were otherwise available digitally or on micro-film are being deaccessioned.
Title
Guide to the City Secretary Records, 1892-1976
Status
Completed
Author
Matthew Davis, 14 March 2019.
Description rules
Describing Archives: A Content Standard
Language of description
Undetermined
Script of description
Code for undetermined script
Language of description note
English (eng)
Sponsor
First revision by Matthew Davis. 2019-03-14.

Repository Details

Part of the Denton Municipal Archives Repository

Contact:
Emily Fowler Central Library
502 Oakland St.
Denton TX 76201 USA
940-349-8782